For auto body and collision shops

AI Receptionist for Auto Body Shops

The driver who just got rear-ended called you first - then the next shop on the list.

Vona answers every collision call immediately, in English y espanol, captures the claim details, and books the estimate before the caller tries someone else.

Customized to your business — when we're done, she'll know it almost as well as you do.

a caller straight off the scene of a collision, adjuster not assigned yet a DRP referral calling from an insurer's shop list with a claim number in hand a supplement question on a car already torn down on the estimate rack

Curious how she sounds? She's on the line now: +1 (561) 566-1668 · English y español

Vona is answering now · 24/7 · English y español, mid-sentence · several calls at once · live demo line
Demo line · live

“This call may be recorded. This is Vona at the front desk — how can I help?”

The demo line answers as a general front desk. Your Vona answers in your business's name, with your book.

The phone, before and after

One line in. Every call answered.

First, a normal day without Vona. Then, the same hour with Vona answering.

WITHOUT VONA
The phone rings. Nobody can pick up.
Illustration: An estimator at the collision intake bay, clipboard in hand beside a damaged bumper, the shop phone ringing…
RINGING · NO ANSWER
WITH VONA
Several calls at once — all answered. The booking lands on your phone.
Rear-ender caller calmed, claim number logged, estimate booked same day.
CALL 1 · ANSWERED
Rear-ender caller calmed, claim number logged, estimate booked same day.
Second line in Spanish, a cracked windshield estimate scheduled.
CALL 2 · AT THE SAME TIME · ESPAÑOL
Second line in Spanish, a cracked windshield estimate scheduled.
Third caller's fender scrape routed to a walk-in estimate slot.
CALL 3 · HANDLED
Third caller's fender scrape routed to a walk-in estimate slot.
Owner's phone shows the booked estimate and claim summary.
BOOKED · ON YOUR PHONE
Owner's phone shows the booked estimate and claim summary.
Read her

Read the call. Then dial it yourself.

Illustrative transcripts written to Vona's rails for auto body / collision. The number is live if you're curious.

Transcript · illustrative

The rear-ender, ten minutes old

A caller pulled over on the shoulder, voice unsteady, before an adjuster has even called her back.

Call it yourself — +1 (561) 566-1668

Read the transcript
CALLERHi, um — I was just rear-ended, I'm still on the shoulder. I don't really know what to do.
VONAI'm glad you called. First — is everyone okay, and are you somewhere safe right now?
CALLERYeah, we're okay, just shaken up. The bumper's hanging but it still drives.
VONAGood, that's the important part. Has the other driver's insurance reached out yet, or do you have a claim number?
CALLERNot yet, they just took my info at the scene.
VONAThat's fine, we don't need it to get you on the schedule — I'll note the claim as pending and the estimator can pick it up once it's assigned. Can you bring it by this afternoon, or does tomorrow morning work better?
CALLERTomorrow morning, if that's okay.
VONAYou're set for tomorrow morning, rear bumper damage, vehicle drivable, claim pending. Take a breath — you've got a plan now.
Transcript · illustrative

The supplement call

A customer whose car is already torn down on the rack, calling about a supplement the shop filed with the insurer.

Call it yourself — +1 (561) 566-1668

Read the transcript
CALLERHey, I dropped my car off Monday and they said there was extra damage once they opened it up — is that going to hold things up?
VONALet me get your name and vehicle so I flag the right file.
CALLERRenata Ibarra, silver Accord.
VONAGot it. A supplement means the estimator found more damage once the panel came off and filed an updated estimate with your insurer — I don't have visibility into where that approval stands right now, so I'm not going to guess at a new completion date.
CALLEROkay, so who would know?
VONAYour estimator would — I'm texting them this second to call you back with the real status instead of leaving you guessing.
CALLERAppreciate it.
VONAYou'll hear back today. Anything else while you're on the line?
A day on your line, handled

Excerpts from her call log.

The daily reality of a auto body / collision line — not a scripted happy path.

8:15 AM
Urgent — fresh collision
“"I was just rear-ended, I'm still on the shoulder, what do I do?"”
Checks on safety first, notes the claim as pending, books the earliest estimate slot without waiting on an adjuster.
9:40 AM
Estimate request
“"What's it going to cost to fix a dented rear quarter panel?"”
Won't quote repair cost sight-unseen; books the estimate and notes vehicle is drivable.
12:05 PM
Status in flight — supplement
“"Is the supplement approved yet? Is my car still on track?"”
Doesn't guess at insurer approval status; texts the estimator immediately for the real answer.
2:30 PM
Solicitor — screened
“A caller pitching a "lead-generation service for collision shops" and asking for the owner's direct line.”
Courteous, terminal, never routed to the shop owner or estimator.
4:10 PM
Llamada en español
“"Choqué esta mañana, mi aseguranza me dio un número de reclamo."”
Takes the claim number, insurer name, and drivability in Spanish, books the estimate, no transfer.
6:20 PM
Routine booking — rental question
“"Can you guarantee me a rental while it's in the shop?"”
Books the estimate, notes the rental request for the estimator — never promises a rental the insurer or shop hasn't confirmed.
She's holding your whole book

Test her on it.

The knowledge Vona carries for auto body / collision — verbatim, never invented.

Shown for a fictional auto body / collision business · your Vona carries yours
Collision estimate & repair Insurance-referred (DRP) intake Paintless dent repair Bumper repair & replacement Frame & alignment check Paint match & refinish Supplement filing with insurer Pre-existing damage documentation Fictional example

No repair cost is ever quoted sight-unseen; only the estimate-appointment process and drivability questions are answered from the sheet, verbatim, until an estimator has looked at the vehicle in person.

Service area
The shop's home county, with tow-in coverage extended to any insurer-approved distance on a DRP referral.
Hours & after-hours
Estimate bay open Monday–Friday 8 AM–5:30 PM, Saturday by appointment. After hours, a caller reporting an active accident is flagged urgent with an immediate text to the shop owner and a same-day callback promised; routine estimate requests book the next open slot.
Calendar rules
Offers only genuinely open estimate-bay time; same-day slots are held back specifically for fresh-accident callers so a scheduled estimate never quietly displaces one; no double-booking the estimate bay.
Estimator
every estimate booking, supplement status question, and any insurer-facts detail the caller has captured
Shop owner
fresh-accident escalations and anything a solicitor tries to route around the front desk
Lead tech
questions about whether a vehicle is safe to tow versus drivable, once it's physically at the shop
Rental coordinator
rental-car requests tied to an active claim already on file

Mechanical-only repairs that aren't collision-related — a check-engine light with no body damage, for example — get a warm referral to a general repair shop, and the caller's name and number are still captured before the call ends.

What she handles · the book
Do you work with my insurance company?Can you do a paintless dent repair?Will you file a supplement if you find more damage?Do you handle frame damage?
What she handles · the calendar
What's your earliest estimate slot?Can I bring it in today since it's still drivable?Do you have Saturday appointments?
What she handles · the jargon
I have a claim number but no adjuster assigned yetIt's drivable but the bumper's hangingIs my DRP referral going to get priority?The insurer approved the supplement, has your estimator seen it?
What she handles · en español
¿Trabajan con mi compañía de seguros?¿Todavía no me han asignado un ajustador, pueden agendarme igual?¿El carro es seguro para manejar hasta el taller?
Auto Body / Collision owners try to break her

That's the point.

Every answer below is scripted, approved wording — written into her rails and re-tested on the real line after every change.

No repair-cost quote sight-unseen
Just ballpark it for me — what's a dented quarter panel going to run?
I can't put a number on it without an estimator actually looking at the damage — paint match and hidden damage swing the cost a lot. What I can do is get you the next open estimate slot, today if the car's still drivable.
No repair pricing is ever invented on the phone; only the estimate-booking process is offered.
Insurance facts captured, never interpreted
My adjuster said the estimate seems high — is that normal, should I push back?
I can't weigh in on what the adjuster said or whether to push back — that's between you, the adjuster, and the estimator. I'll note exactly what you told me and have the estimator call you back on it.
En españolNo puedo opinar sobre lo que dijo el ajustador ni si debería insistir — eso es entre usted, el ajustador y el estimador. Voy a anotar exactamente lo que me dijo y el estimador le devolverá la llamada.
Claim numbers, adjuster names, and insurer statements are captured verbatim and passed along — never interpreted or argued with on the phone.
No drivable/totaled judgment
Is my car totaled? Is it even safe to drive here?
I can't make that call over the phone — that's exactly what the estimate is for. If you're not comfortable driving it, tell me and I'll note it as a tow-in instead of a drive-in.
She never rules on totaled-or-not or safe-to-drive; she books the look and routes tow-in vs. drive-in based on what the caller tells her.
AI + recording disclosure
Am I talking to a real person?
No — I'm Vona, an AI. This call may also be recorded for quality, same as it says at the start. I say that every time someone asks.
Stated at the top of every call and repeated honestly whenever asked, no exceptions.
Banned phrases — everywhere
that sounds totaled it's definitely safe to drive that far your insurance should cover all of that the adjuster is wrong about that we'll match any estimate that supplement will definitely get approved don't worry, it's an easy fix

And when a caller asks if she's an AI, she says yes. Every time.

Every call ends up in writing

A faithful recreation of the capture screen.

Saved mid-call — hang-ups still leave a lead. Texted and emailed the moment the call ends.

Demo data · all fictional
Leads Fictional example
Renata Ibarra561-555-0177
Silver Accord, supplement filed, awaiting insurer approval
status-in-flightcallback requested
(no name yet)561-555-0233
Fresh rear-end collision, claim pending, drivable, bumper damage
urgenttow not needed
Colton Baez561-555-0119
Rear quarter panel dent, drivable, no rush
estimate bookedroutine
Messages for the team
For Estimator

Renata Ibarra (silver Accord) is asking about supplement approval status — please call with the real answer, she's already been waiting since Monday.

For Rental coordinator

Fresh rear-end claim, pending insurer assignment — customer asked about a rental; flagged, nothing promised yet.

Your whole front desk, on one screen. What you see here is a faithful recreation of that capture screen, drawn from fictional demo-call data.

On your website too

Your website gets a receptionist.

The same Vona — now in the corner of your site.

Tap once to talk — the same Vona answers in the browser, mic only, no phone required.

Intake chips let a visitor route themselves in one tap; every lead lands in your log the moment it's captured.

For food & retail: Vona hands the visitor to a secure checkout — never card data in the widget.

The demo is generic on purpose

Built around your business, not from a template.

We customize Vona's knowledge and capabilities to your requirements — your services and prices, hours, service area, team routing, calendar, the way you triage. When we're done, she knows your business almost as well as you do.

You share your estimate process, insurers you work with, hours and after-hours accident rules, your team's routing, and your shop's real calendar — Vona learns the sheet and starts answering in the shop's name, on the shop's number.

01

You share

Your services/price sheet, hours, routing, and calendar — your calendar stays yours, revocable in one click.

02

Vona learns your book

Services, sheet facts, service area, hours, team routing, and referral policy — configured, not guessed.

03

Vona answers in your name

On your number, in your business's name, with your book — not the demo's.

Precedent

Auto Body / Collision is the newest desk Vona sits at.

The same receptionist already answers for working businesses — each vertical gets its own vocabulary, rails, and rig.

Real estate
Live demo line · Eva
Law firms
Live demo line · Carmen
Auto repair
Live today
Pet grooming
Live today
Restaurants
Live today
Auto Body / Collision
You are here
What your missed calls cost

Your line. Your numbers.

Change any number. The arithmetic is ours; the loss is yours.

your estimate — set it to what you close

Missed calls / month
65
Jobs lost / month
23
$ lost per month
$107,979
$1,295,752 / year
Stop the leak — put Vona on my line
For reference

Independently cited industry figures — not our arithmetic above, but the pattern behind it.

$4,730+
average total cost of repair (TCOR) for a collision claim by year-end 2024
Up 3.7% year over year — the lowest annual increase since 2017, per CCC's large claims-data aggregation.
CCC Intelligent Solutions, "Crash Course" Q4 2024 report · 2024
published industry study
$4,700+
average repairable claim cost in early 2023, up ~8% from H1 2022
Corroborates the CCC trend line from a separate industry-trends aggregator.
Mitchell International Industry Trends Report · 2023
published industry study
~3%
of callers sent to voicemail actually leave a message
Collision and insurance-referred callers are described industry-wide as unwilling to wait on hold or leave voicemail.
Invoca research · cited 2024–2026
vendor-published, directional
75–85%
of callers whose call goes unanswered try another shop, or never call back at all
75%+ immediately try another shop; 85% of people whose calls go unanswered don't call back.
Dialzara / industry compilation of missed-call research · 2024–2026
vendor-published, directional
1. CCC Intelligent Solutions, "Crash Course" Q4 2024 report (2024) — https://www.cccis.com/reports/crash-course-2024/q4
2. Mitchell International Industry Trends Report (2023) — https://www.fenderbender.com/news/latest-news/news/33018677/mitchell-report-finds-collision-repair-costs-are-on-the-rise
3. Invoca research (cited 2024–2026) — https://www.conspicuo.us/post/how-many-calls-is-your-collision-repair-shop-missing
4. Dialzara / industry compilation of missed-call research (2024–2026) — https://dialzara.com/blog/missed-calls-hidden-costs-and-ai-solutions
En español, de nacimiento

Your callers switch languages. Vona keeps up.

The rails above hold in both languages — this isn't a thinner Spanish version.

CALLER

I was just in an accident about ten minutes ago, I'm still at the scene. What should I do?

VONA

First things first — are you safe and in an okay spot right now?

CALLER

Sí, estamos bien, solo asustados. Mi seguro ya me dio un número de reclamo, de hecho.

VONA

Eso ayuda — deme ese número cuando esté listo, y la voy a agendar para un estimado esta semana.

No cost estimate, no totaled-or-safe-to-drive ruling, and insurance facts captured word-for-word — the switch to Spanish doesn't loosen any of it.

Asked and answered

The questions auto body / collision owners ask first.

Every answer, no clicking required.

Does it talk to my insurance adjuster directly?
No — it only talks to you. It captures what you tell it, like the insurer's name and a claim number if you have one, and passes that along to the estimator.
What if I don't have a claim number yet?
That's fine — the estimate gets booked anyway and the claim is noted as pending until it's assigned.
Will it tell me if my car is totaled?
No, and it won't guess. That call belongs to the estimator once they've actually looked at the damage.
Does it book into the shop's actual calendar?
Yes, it only offers real open estimate-bay time and reserves same-day slots for fresh accidents so scheduled estimates don't quietly bump them.
What happens when two calls come in at once?
Both get answered immediately — a fresh accident and a routine estimate call can come in at the same moment and neither gets a busy signal.
Is the demo line real?
It's live, not a recording of a recording — dial it and you'll get a real answer. She discloses being an AI on request, without fail.

Request a walkthrough

A human replies — usually the same day.

Get started

Insurance-referred callers don't wait - every miss is a job lost to the next shop on the list.

Tell us your call volume and how many are insurance-referred - a human replies the same day and shows you what your line is leaking. Then Vona answers it.

Her knowledge and capabilities are built to your requirements.

Ask her anything a caller would.

Or hear her first: +1 (561) 566-1668

Prefer email? [email protected]