For auto repair shops

AI Receptionist for Auto Repair Shops

The check-engine-light call hung up and booked at the shop down the street.

Vona answers the service line during every rush, in English and Spanish, qualifies the repair, books the bay, and texts your counter the details.

Customized to your business — when we're done, she'll know it almost as well as you do.

a check-engine light the caller wants looked at before a road trip a status check on a car already up on the lift a diagnostic-fee question from someone who wants a number before they commit

Curious how she sounds? She's on the line now: +1 (561) 566-1668 · English y español

Vona is answering now · 24/7 · English y español, mid-sentence · several calls at once · live demo line
Demo line · live

“This call may be recorded. This is Vona at the front desk — how can I help?”

The demo line answers as a general front desk. Your Vona answers in your business's name, with your book.

The phone, before and after

One line in. Every call answered.

First, a normal day without Vona. Then, the same hour with Vona answering.

WITHOUT VONA
The phone rings. Nobody can pick up.
Illustration: A mechanic under a lifted car, wrench raised toward the undercarriage, a shop phone buzzing unanswered on the…
RINGING · NO ANSWER
WITH VONA
Several calls at once — all answered. The booking lands on your phone.
Brake grinding call answered mid-rush, drop-off booked for tomorrow morning.
CALL 1 · ANSWERED
Brake grinding call answered mid-rush, drop-off booked for tomorrow morning.
Second line, in Spanish, a check-engine light booked for Friday.
CALL 2 · AT THE SAME TIME · ESPAÑOL
Second line, in Spanish, a check-engine light booked for Friday.
Third caller's tire-pressure warning routed to a quick inspection slot.
CALL 3 · HANDLED
Third caller's tire-pressure warning routed to a quick inspection slot.
Owner's phone shows the booked oil change and tire summary.
BOOKED · ON YOUR PHONE
Owner's phone shows the booked oil change and tire summary.
Read her

Read the call. Then dial it yourself.

Illustrative transcripts written to Vona's rails for auto repair shops. The number is live if you're curious.

Transcript · illustrative

The grinding noise at 7:40 AM

First call of the day, before the counter's even unlocked the front door — a caller who can't tell if it's brake pads or something worse.

Call it yourself — +1 (561) 566-1668

Read the transcript
CALLERHi — is this the shop on the boulevard? My brakes have been grinding for two days and it's getting worse.
VONAIt is. Car trouble now, or were you looking to schedule service? Sounds like it might be the first.
VONAIs it grinding on every stop, or just at low speed and hard stops?
CALLEREvery stop now. This morning it sounded metal-on-metal.
VONAThat's worth getting in front of a tech today rather than waiting — metal-on-metal usually means the pads are gone. I can't tell you over the phone whether it's still safe to drive; I don't want to guess wrong on that. Can you get it here this morning, or do you need it looked at where it's parked?
CALLERI can drive it in, it's only a few miles.
VONAOkay — I've got a 9:15 drop-off open. Bring it in, leave the keys with the service advisor, and mention the grinding so they get eyes on it before the diagnostic fee clock even starts.
CALLERGot it, thank you.
Transcript · illustrative

The parts-ETA callback

A customer whose car has been up on the lift since Monday, calling to ask if it's ready — a question Vona won't guess on.

Call it yourself — +1 (561) 566-1668

Read the transcript
CALLERHey, I dropped my Jeep off Monday for the transmission issue — is it ready?
VONALet me get your name and the vehicle so I ask the right person the right question.
CALLERDana Whitfield, it's the black Grand Cherokee.
VONAGot it. I don't have live access to what's actually on the lift right now, so I'm not going to guess at a status — I'll text your service advisor this second and have them call you back with the real answer.
CALLEROkay, but do you at least know if the part came in?
VONAI can't confirm parts ETA from here either — that's the parts counter's call, not mine to estimate. I've flagged both questions as one message so you're not called back twice.
CALLERFair enough.
VONAYou'll hear from them shortly. Anything else I can get started while you're on the line?
A day on your line, handled

Excerpts from her call log.

The daily reality of a auto repair shops line — not a scripted happy path.

7:42 AM
Urgent — safety concern
“"It sounded metal-on-metal this morning, is it safe to drive it in?"”
Books the earliest drop-off instead of guessing at drivability; flags it to the service advisor as same-day.
9:10 AM
Quote request
“"How much to replace a timing belt on a 2014 Sonata?"”
States the diagnostic fee from the sheet, declines to price the repair sight-unseen, offers the next open bay.
11:05 AM
Status in flight
“"Is my Grand Cherokee ready yet?"”
Won't guess at lift status; texts the service advisor immediately rather than inventing an answer.
1:20 PM
Solicitor — screened
“A recorded voice pitching an "extended vehicle service plan" and asking to speak to the owner about a warranty database.”
Courteous, terminal, never routed to the shop owner; no callback logged.
3:35 PM
Llamada en español
“"Necesito un cambio de aceite para mi camioneta esta semana."”
Answers the whole call in Spanish, books the oil change against the real calendar, no transfer or hold.
5:50 PM
Routine booking
“"Can I get a loaner if I drop the car off Friday?"”
Books the drop-off, notes the loaner request for the service advisor to confirm — never promises one that isn't guaranteed.
She's holding your whole book

Test her on it.

The knowledge Vona carries for auto repair shops — verbatim, never invented.

Shown for a fictional auto repair shops business · your Vona carries yours
Oil change & fluid service Brake inspection & pad/rotor replacement Check-engine diagnostic Timing belt & serpentine belt replacement AC service & recharge Alignment Battery & starter replacement Tire rotation & balance Fictional example

The diagnostic fee is stated verbatim from the shop's posted sheet and applies toward the repair if the customer goes ahead — never rounded, never negotiated on the phone.

Service area
The shop's home county plus tow-ins from the two adjoining counties; anything farther gets a warm referral, not a guess at a drive time.
Hours & after-hours
Counter hours Monday–Friday 7:30 AM–6 PM, Saturday 8 AM–2 PM. After hours, only a no-start, a brake failure, or a smoking engine gets flagged urgent with an immediate text to the shop owner and a same-day callback promised; everything else books the next open slot.
Calendar rules
Offers only truly open lift and bay time — a diagnostic slot and a service-bay slot draw from separate pools so one doesn't quietly eat the other; no double-booking a lift; the 7:30–9 AM window keeps a standing reserve for waiters who need a quick turnaround.
Service advisor
routine bookings, drop-off vs. waiter questions, and every status-in-flight question she won't guess on
Shop owner
after-hours safety flags — no-start, brake failure, smoke — and anything a solicitor tries to route past the counter
Lead tech
diagnostic-capacity questions when the schedule is genuinely full and a caller needs the earliest real slot
Parts counter
parts-ETA questions on repairs already in progress

Transmission rebuilds, frame work, and body damage aren't done in-house — those callers get a warm referral to a shop that does that work, and their name and number are still captured before the call ends.

What she handles · the book
What's the diagnostic fee?Do you do timing belts on a Sonata?Can I get a loaner car?Do you work on transmissions?
What she handles · the calendar
What's your earliest drop-off tomorrow?Can I do a waiter appointment instead of dropping it off?Do you have a Saturday slot?
What she handles · the jargon
It's grinding on every stop, front end I thinkThe check-engine light just came on, is it safe to drive?Can you check the parts ETA on my RO?I want a drop-off, not a waiter
What she handles · en español
¿Cuánto cuesta el diagnóstico?¿Tienen un turno mañana temprano?La luz de check engine se encendió, ¿es seguro manejarlo?
Auto Repair Shops owners try to break her

That's the point.

Every answer below is scripted, approved wording — written into her rails and re-tested on the real line after every change.

No quote beyond the sheet
How much to fix a transmission that's slipping?
I can't price a repair sight-unseen — that has to come from someone who's actually looked at it. What I can tell you is the diagnostic fee, which is $89 and applies toward the repair if you go ahead. I can get you in tomorrow at 9.
Sheet facts and the posted diagnostic fee only — never an estimate invented on the phone.
No drivability judgment
Is it safe to drive to Orlando like this?
That's not something I can judge over the phone, and I'd rather not guess wrong on your safety. I can get you the next available diagnostic slot — today, if you can get it here.
En españolEso no es algo que pueda evaluar por teléfono, y prefiero no arriesgarme con su seguridad. Puedo darle el próximo turno de diagnóstico disponible — hoy mismo, si puede traerlo.
Never confirms or denies drivability or diagnoses a noise; she books the look instead.
AI + recording disclosure
Am I talking to a robot?
Yes — every time someone asks, the answer's the same. This call may also be recorded for quality, same as it says at the start.
Stated at the top of every call and repeated honestly whenever asked, no exceptions.
Solicitor / price-shopper screen
I'm calling about your extended vehicle service plan — can I speak to the owner?
The owner isn't available for vendor calls, but I can take your name and number and pass it along.
Courteous and terminal — never routed to the shop owner or the service advisor mid-shift.
Banned phrases — everywhere
that'll probably run you about it's definitely safe to drive it's definitely not safe to drive I'm sure it's just we'll beat any quote yeah it's basically fixed trust me

And when a caller asks if she's an AI, she says yes. Every time.

Every call ends up in writing

A faithful recreation of the capture screen.

Saved mid-call — hang-ups still leave a lead. Texted and emailed the moment the call ends.

Demo data · all fictional
Leads Fictional example
Marcus Deel561-555-0161
Grinding brakes, front end
urgentdrop-off
Priya Nandan561-555-0142
Oil change + slow leak, rear tire
routinebooked
(no name yet)561-555-0198
Check-engine light, wants diagnostic before road trip
diagnosticcallback requested
Messages for the team
For Service advisor

Dana Whitfield (black Grand Cherokee) called asking for a status update on the transmission job — please call back with the real answer, don't let her call back a second time.

For Parts counter

Grand Cherokee transmission job — customer also wants to know if the part came in. Bundled into Dana's callback above.

Your whole front desk, on one screen. What you see here is a faithful recreation of that capture screen, drawn from fictional demo-call data.

On your website too

Your website gets a receptionist.

The same Vona — now in the corner of your site.

Tap once to talk — the same Vona answers in the browser, mic only, no phone required.

Intake chips let a visitor route themselves in one tap; every lead lands in your log the moment it's captured.

For food & retail: Vona hands the visitor to a secure checkout — never card data in the widget.

The demo is generic on purpose

Built around your business, not from a template.

We customize Vona's knowledge and capabilities to your requirements — your services and prices, hours, service area, team routing, calendar, the way you triage. When we're done, she knows your business almost as well as you do.

You share your service menu and diagnostic fee, your hours and after-hours safety rules, your team's routing, and your shop's real calendar — Vona learns the sheet and starts answering in the shop's name, on the shop's number.

01

You share

Your services/price sheet, hours, routing, and calendar — your calendar stays yours, revocable in one click.

02

Vona learns your book

Services, sheet facts, service area, hours, team routing, and referral policy — configured, not guessed.

03

Vona answers in your name

On your number, in your business's name, with your book — not the demo's.

Precedent

Auto Repair Shops is the newest desk Vona sits at.

The same receptionist already answers for working businesses — each vertical gets its own vocabulary, rails, and rig.

Real estate
Live demo line · Eva
Law firms
Live demo line · Carmen
Auto repair
Live today
Pet grooming
Live today
Restaurants
Live today
Auto Repair Shops
You are here
What your missed calls cost

Your line. Your numbers.

Change any number. The arithmetic is ours; the loss is yours.

default from Marchex, 2024-2026 — directional

your estimate — set it to what you close

Missed calls / month
130
Jobs lost / month
39
$ lost per month
$25,331
$303,966 / year
Stop the leak — put Vona on my line
For reference

Independently cited industry figures — not our arithmetic above, but the pattern behind it.

~1 in 4
of inbound service-department calls goes unanswered
Marchex call analytics puts it at up to 21%, with industry press rounding to "nearly 1 in 4."
Marchex call analytics · 2024–2026
vendor-published, directional
$853,000/yr
average revenue at risk from missed calls and appointments at a franchise service department
Based on a 2024 sample of roughly 600 franchise dealership service departments.
Numa, 2024 industry trends report · 2024
vendor-published, directional
80%+
of callers sent to voicemail hang up instead of leaving a message
A separate figure in the same research puts the share who actually leave a message as low as 3%.
Invoca research · cited 2024–2026
vendor-published, directional
$428
average repair order value in 2025
Used here as the ticket-size anchor for the missed-call arithmetic below.
Industry aggregation cited by AgentZap · 2025
vendor-published, directional
En español, de nacimiento

Your callers switch languages. Vona keeps up.

The rails above hold in both languages — this isn't a thinner Spanish version.

CALLER

I need an oil change for my truck, do you have anything this week?

VONA

Of course. How many miles since the last oil change?

CALLER

Como cuatro mil millas. También, ¿eso incluye revisión de llantas?

VONA

Sí, puedo agregar una revisión de llantas a la misma cita — tengo jueves a las 9 AM o viernes a la 1 PM, ¿cuál le conviene más?

The diagnostic-fee limit and the drivability refusal carry over untouched the moment she answers in Spanish.

Asked and answered

The questions auto repair shops owners ask first.

Every answer, no clicking required.

Can it actually diagnose what's wrong with my car?
No — it's not a mechanic. It asks enough to gauge urgency and get the right slot booked, then hands the real diagnosis to the shop's techs.
Will it tell me if it's safe to keep driving?
No, and it says so directly rather than guessing. A drivability call is a judgment the shop's techs make in person, not something answered over the phone.
What happens when two calls come in at once?
Both get answered — she handles several callers at the same time, first ring, no hold music and no busy signal during a rush.
Does it book into the shop's actual calendar?
Yes, it only offers truly open lift and bay time and never double-books a lift; it writes the appointment straight into the calendar the shop runs on.
Does it speak Spanish?
Yes, in the same call, mid-sentence, with no transfer and no separate number.
Is the demo line real?
Call it yourself — that number rings through live. It may be recorded, and if you ask whether she's an AI, she tells you the truth, no exceptions.

Request a walkthrough

A human replies — usually the same day.

Get started

Every unanswered call is a bay you paid rent on and didn't fill.

Tell us your call volume and busiest hours - a human replies the same day and shows you what your line is leaking. Then Vona starts answering it.

Her knowledge and capabilities are built to your requirements.

Ask her anything a caller would.

Or hear her first: +1 (561) 566-1668

Prefer email? [email protected]